Summary (80–120 words):
An event manager distills lessons from hosting 20+ virtual events. The core guidance: pick a platform by optimizing participant and speaker UX (fast registration, intuitive navigation, simple speaker onboarding, a non-disruptive backstage, slide compatibility), aligning features to the event’s goal (Q&A, polls, networking/“chat roulette,” attendee video, recording and content sharing), and requiring responsive customer support for live issues. Effective moderation includes a short buffer before starting, clear intros and format briefing, backstage tech checks, active Q&A triage, engagement prompts, strict timekeeping, and crisp handoffs. Practical cautions: make time zones explicit, grant redundant admin access, keep fallback content for late speakers, expect >60% no-shows, and test everything. Don’t replicate IRL—design to the goal.
Search Terms & Synonyms (10–20 total):
virtual events, online event planning, event platform selection, webinar platforms, virtual conference software, Zoom, Hopin, speaker onboarding, attendee registration UX, backstage green room, event moderation, run of show, Q&A management, live polling, virtual networking, speed networking, technical rehearsal, backup plan for speakers, time zone communication, attendee dropout rate